Instructional Technology Data Sharing Clearinghouse
M-DCPS understand that parents have a right to know how their child’s personal information (PII) is being collected, used, and shared. That’s why M-DCPS is committed to providing transparency and visibility into our data practices. When the District collects PII from students, it does so only for educational purposes. The District never sells or shares PII with third-party companies for marketing or advertising purposes. M-DCPS believes that parents should have the opportunity to review its data practices. If you have any questions about how the District collects, uses, or shares PII, please contact us at innovation@dadeschools.net.
Parent Data | Software Title
Description
AllHere is a 24/7 text messaging system that facilitates two-way communication between families and school districts. It provides a fast, easy way for families to receive answers to frequently asked questions about attendance, transportation, schedules, calendars, and more.
Data Being Shared
The following data elements collected by M-DCPS are shared:
- Parent Name
- Parent Email
- Parent / Student Association
- Parent Mobile Phone Number
How the Data is Being Used
- PII data from students, such as names, addresses, email addresses, and student identification numbers is being consumed by the third-party educational software provider, as authorized, to provide students and parents with personalized educational experiences, track student progress, and/or improve the software. This provider is required to comply with federal and state privacy laws, such as FERPA and COPPA, which restrict how PII data can be collected, used, and shared.
When & How the Data will be Destroyed
- At any time during the term of the agreement between the School Board & the third-party educational software provider, at the School Board’s written request or upon the termination or expiration of the agreement for any reason, the vendor shall, and shall instruct all authorized persons to, promptly return to the School Board all copies, whether in written, electronic or other form or media, of personal information in its possession or the possession of such authorized persons and securely dispose of all such copies, and certify in writing to the School Board that such personal information has been returned to School Board and disposed of securely. Company shall comply with all directions provided by School Board with respect to the return and disposal of personal information. Data will be securely erased from any media once that media is no longer in use by termination of the agreement or by disuse of equipment. All equipment which contains or has contained School Board data must be securely erased prior to disposal. Secure erasure will be deemed the deletion of the data using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).
Privacy Policy
https://www.allhere.com/privacy-policy
Terms of Service
https://www.allhere.com/terms-conditions
Website
Description
Clever is the leading platform for digital learning in K-12 education. It securely connects the data and applications that schools rely on to make digital learning work better for everyone.
Clever’s core features include:
- Single sign-on (SSO): Clever provides a single sign-on solution for students and teachers, so they can access all of their learning applications with a single set of credentials. This saves time and reduces the risk of unauthorized access.
- Roster sync: Clever automatically syncs student rosters with learning applications, so that teachers always have the most up-to-date information about their students. This helps to ensure that every student has the opportunity to succeed.
- Data collection and reporting: Clever collects data about student usage of learning applications, which can be used to track progress and identify areas for improvement. This data can also be used to inform decisions about curriculum and instruction.
- APIs: Clever provides APIs that allow developers to integrate their applications with Clever. This makes it easy to build custom solutions that meet the specific needs of schools and districts.
Clever is used by over 15 million students in over 40,000 schools across the United States. It is the most widely used SSO platform for K-12 education.
Data Being Shared
The following data elements collected by M-DCPS are shared with Clever:
- Parent Name
- Parent Email
- Parent / Student Association
- Parent Mobile Phone Number
How the Data is Being Used
- PII data from students, such as names, addresses, email addresses, and student identification numbers is being consumed by the third-party educational software provider, as authorized, to provide students and parents with personalized educational experiences, track student progress, and/or improve the software. This provider is required to comply with federal and state privacy laws, such as FERPA and COPPA, which restrict how PII data can be collected, used, and shared.
When & How the Data will be Destroyed
- At any time during the term of the agreement between the School Board & the third-party educational software provider, at the School Board’s written request or upon the termination or expiration of the agreement for any reason, the vendor shall, and shall instruct all authorized persons to, promptly return to the School Board all copies, whether in written, electronic or other form or media, of personal information in its possession or the possession of such authorized persons and securely dispose of all such copies, and certify in writing to the School Board that such personal information has been returned to School Board and disposed of securely. Company shall comply with all directions provided by School Board with respect to the return and disposal of personal information. Data will be securely erased from any media once that media is no longer in use by termination of the agreement or by disuse of equipment. All equipment which contains or has contained School Board data must be securely erased prior to disposal. Secure erasure will be deemed the deletion of the data using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).
Privacy Policy
https://www.clever.com/trust/privacy/policy
Terms of Service
https://www.clever.com/trust/terms
Website
Description
DashPass is a secured, automated mobile platform that optimizes the student pickup experience for parents and school staff.
Data Being Shared
The following data elements collected by M-DCPS are shared:
- Parent Name
- Parent Email
- Parent / Student Association
- Parent Mobile Phone Number
How the Data is Being Used
- PII data from students, such as names, addresses, email addresses, and student identification numbers is being consumed by the third-party educational software provider, as authorized, to provide students and parents with personalized educational experiences, track student progress, and/or improve the software. This provider is required to comply with federal and state privacy laws, such as FERPA and COPPA, which restrict how PII data can be collected, used, and shared.
When & How the Data will be Destroyed
- At any time during the term of the agreement between the School Board & the third-party educational software provider, at the School Board’s written request or upon the termination or expiration of the agreement for any reason, the vendor shall, and shall instruct all authorized persons to, promptly return to the School Board all copies, whether in written, electronic or other form or media, of personal information in its possession or the possession of such authorized persons and securely dispose of all such copies, and certify in writing to the School Board that such personal information has been returned to School Board and disposed of securely. Company shall comply with all directions provided by School Board with respect to the return and disposal of personal information. Data will be securely erased from any media once that media is no longer in use by termination of the agreement or by disuse of equipment. All equipment which contains or has contained School Board data must be securely erased prior to disposal. Secure erasure will be deemed the deletion of the data using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).
Privacy Policy
Terms of Service
Website
Description
Schoology is a learning management system (LMS) that helps schools and districts improve student learning. It is a cloud-based platform that provides teachers with the tools they need to create and deliver engaging lessons, assess student progress, and communicate with parents.
Schoology’s features include:
- Course creation: Teachers can create courses with ease, using Schoology’s drag-and-drop interface.
- Content management: Teachers can easily add and organize content, such as assignments, quizzes, and videos.
- Assessment: Schoology provides a variety of assessment tools, including quizzes, surveys, and tests.
- Communication: Teachers can communicate with students and parents through Schoology’s messaging system.
- Collaboration: Students can collaborate on projects and assignments through Schoology’s discussion forums and wikis.
- Analytics: Schoology provides teachers with data about student progress, which can be used to inform instruction.
Schoology is used by over 40 million students in over 20,000 schools across the world. It is a highly scalable and customizable platform that can be adapted to the needs of any school or district.
Data Being Shared
The following data elements collected by M-DCPS are shared with Schoology:
- Parent Email
- Parent / Student Association
How the Data is Being Used
- PII data from students, such as names, addresses, email addresses, and student identification numbers is being consumed by the third-party educational software provider, as authorized, to provide students and parents with personalized educational experiences, track student progress, and/or improve the software. This provider is required to comply with federal and state privacy laws, such as FERPA and COPPA, which restrict how PII data can be collected, used, and shared.
When & How the Data will be Destroyed
- At any time during the term of the agreement between the School Board & the third-party educational software provider, at the School Board’s written request or upon the termination or expiration of the agreement for any reason, the vendor shall, and shall instruct all authorized persons to, promptly return to the School Board all copies, whether in written, electronic or other form or media, of personal information in its possession or the possession of such authorized persons and securely dispose of all such copies, and certify in writing to the School Board that such personal information has been returned to School Board and disposed of securely. Company shall comply with all directions provided by School Board with respect to the return and disposal of personal information. Data will be securely erased from any media once that media is no longer in use by termination of the agreement or by disuse of equipment. All equipment which contains or has contained School Board data must be securely erased prior to disposal. Secure erasure will be deemed the deletion of the data using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).
Privacy Policy
https://www.powerschool.com/privacy/
Terms of Service
https://www.powerschool.com/terms/
Website
https://www.powerschool.com/classroom/schoology-learning/
Student Data | Software Title
Description
AllHere is a 24/7 text messaging system that facilitates two-way communication between families and school districts. It provides a fast, easy way for families to receive answers to frequently asked questions about attendance, transportation, schedules, calendars, and more.
Data Being Shared
The following data elements collected by M-DCPS are shared:
- Parent Name
- Parent Email
- Parent / Student Association
- Parent Mobile Phone Number
How the Data is Being Used
- PII data from students, such as names, addresses, email addresses, and student identification numbers is being consumed by the third-party educational software provider, as authorized, to provide students and parents with personalized educational experiences, track student progress, and/or improve the software. This provider is required to comply with federal and state privacy laws, such as FERPA and COPPA, which restrict how PII data can be collected, used, and shared.
When & How the Data will be Destroyed
- At any time during the term of the agreement between the School Board & the third-party educational software provider, at the School Board’s written request or upon the termination or expiration of the agreement for any reason, the vendor shall, and shall instruct all authorized persons to, promptly return to the School Board all copies, whether in written, electronic or other form or media, of personal information in its possession or the possession of such authorized persons and securely dispose of all such copies, and certify in writing to the School Board that such personal information has been returned to School Board and disposed of securely. Company shall comply with all directions provided by School Board with respect to the return and disposal of personal information. Data will be securely erased from any media once that media is no longer in use by termination of the agreement or by disuse of equipment. All equipment which contains or has contained School Board data must be securely erased prior to disposal. Secure erasure will be deemed the deletion of the data using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).
Privacy Policy
https://www.allhere.com/privacy-policy
Terms of Service
https://www.allhere.com/terms-conditions
Website
Description
Clever is the leading platform for digital learning in K-12 education. It securely connects the data and applications that schools rely on to make digital learning work better for everyone.
Clever’s core features include:
- Single sign-on (SSO): Clever provides a single sign-on solution for students and teachers, so they can access all of their learning applications with a single set of credentials. This saves time and reduces the risk of unauthorized access.
- Roster sync: Clever automatically syncs student rosters with learning applications, so that teachers always have the most up-to-date information about their students. This helps to ensure that every student has the opportunity to succeed.
- Data collection and reporting: Clever collects data about student usage of learning applications, which can be used to track progress and identify areas for improvement. This data can also be used to inform decisions about curriculum and instruction.
- APIs: Clever provides APIs that allow developers to integrate their applications with Clever. This makes it easy to build custom solutions that meet the specific needs of schools and districts.
Clever is used by over 15 million students in over 40,000 schools across the United States. It is the most widely used SSO platform for K-12 education.
Data Being Shared
The following data elements collected by M-DCPS are shared with Clever:
- Parent Name
- Parent Email
- Parent / Student Association
- Parent Mobile Phone Number
How the Data is Being Used
- PII data from students, such as names, addresses, email addresses, and student identification numbers is being consumed by the third-party educational software provider, as authorized, to provide students and parents with personalized educational experiences, track student progress, and/or improve the software. This provider is required to comply with federal and state privacy laws, such as FERPA and COPPA, which restrict how PII data can be collected, used, and shared.
When & How the Data will be Destroyed
- At any time during the term of the agreement between the School Board & the third-party educational software provider, at the School Board’s written request or upon the termination or expiration of the agreement for any reason, the vendor shall, and shall instruct all authorized persons to, promptly return to the School Board all copies, whether in written, electronic or other form or media, of personal information in its possession or the possession of such authorized persons and securely dispose of all such copies, and certify in writing to the School Board that such personal information has been returned to School Board and disposed of securely. Company shall comply with all directions provided by School Board with respect to the return and disposal of personal information. Data will be securely erased from any media once that media is no longer in use by termination of the agreement or by disuse of equipment. All equipment which contains or has contained School Board data must be securely erased prior to disposal. Secure erasure will be deemed the deletion of the data using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).
Privacy Policy
https://www.clever.com/trust/privacy/policy
Terms of Service
https://www.clever.com/trust/terms
Website
Description
DashPass is a secured, automated mobile platform that optimizes the student pickup experience for parents and school staff.
Data Being Shared
The following data elements collected by M-DCPS are shared:
- Parent Name
- Parent Email
- Parent / Student Association
- Parent Mobile Phone Number
How the Data is Being Used
- PII data from students, such as names, addresses, email addresses, and student identification numbers is being consumed by the third-party educational software provider, as authorized, to provide students and parents with personalized educational experiences, track student progress, and/or improve the software. This provider is required to comply with federal and state privacy laws, such as FERPA and COPPA, which restrict how PII data can be collected, used, and shared.
When & How the Data will be Destroyed
- At any time during the term of the agreement between the School Board & the third-party educational software provider, at the School Board’s written request or upon the termination or expiration of the agreement for any reason, the vendor shall, and shall instruct all authorized persons to, promptly return to the School Board all copies, whether in written, electronic or other form or media, of personal information in its possession or the possession of such authorized persons and securely dispose of all such copies, and certify in writing to the School Board that such personal information has been returned to School Board and disposed of securely. Company shall comply with all directions provided by School Board with respect to the return and disposal of personal information. Data will be securely erased from any media once that media is no longer in use by termination of the agreement or by disuse of equipment. All equipment which contains or has contained School Board data must be securely erased prior to disposal. Secure erasure will be deemed the deletion of the data using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).
Privacy Policy
Terms of Service
Website
Description
Schoology is a learning management system (LMS) that helps schools and districts improve student learning. It is a cloud-based platform that provides teachers with the tools they need to create and deliver engaging lessons, assess student progress, and communicate with parents.
Schoology’s features include:
- Course creation: Teachers can create courses with ease, using Schoology’s drag-and-drop interface.
- Content management: Teachers can easily add and organize content, such as assignments, quizzes, and videos.
- Assessment: Schoology provides a variety of assessment tools, including quizzes, surveys, and tests.
- Communication: Teachers can communicate with students and parents through Schoology’s messaging system.
- Collaboration: Students can collaborate on projects and assignments through Schoology’s discussion forums and wikis.
- Analytics: Schoology provides teachers with data about student progress, which can be used to inform instruction.
Schoology is used by over 40 million students in over 20,000 schools across the world. It is a highly scalable and customizable platform that can be adapted to the needs of any school or district.
Data Being Shared
The following data elements collected by M-DCPS are shared with Schoology:
- Parent Email
- Parent / Student Association
How the Data is Being Used
- PII data from students, such as names, addresses, email addresses, and student identification numbers is being consumed by the third-party educational software provider, as authorized, to provide students and parents with personalized educational experiences, track student progress, and/or improve the software. This provider is required to comply with federal and state privacy laws, such as FERPA and COPPA, which restrict how PII data can be collected, used, and shared.
When & How the Data will be Destroyed
- At any time during the term of the agreement between the School Board & the third-party educational software provider, at the School Board’s written request or upon the termination or expiration of the agreement for any reason, the vendor shall, and shall instruct all authorized persons to, promptly return to the School Board all copies, whether in written, electronic or other form or media, of personal information in its possession or the possession of such authorized persons and securely dispose of all such copies, and certify in writing to the School Board that such personal information has been returned to School Board and disposed of securely. Company shall comply with all directions provided by School Board with respect to the return and disposal of personal information. Data will be securely erased from any media once that media is no longer in use by termination of the agreement or by disuse of equipment. All equipment which contains or has contained School Board data must be securely erased prior to disposal. Secure erasure will be deemed the deletion of the data using a single pass overwrite Secure Erase (Windows) or Wipe (Unix).
Privacy Policy
https://www.powerschool.com/privacy/
Terms of Service
https://www.powerschool.com/terms/
Website
https://www.powerschool.com/classroom/schoology-learning/