Instructional Applications & Data Privacy

EdTech Applications & Data Clearinghouse

Data Clearinghouse

Find out who M-DCPS shares data with; what data is shared; and review privacy policies & terms.

Data Clearinghouse

Third-Party Vendors

Looking for our Integration requirements?  This site will provide you with M-DCPS requirements in order to become a third-party provider.

Integration Requirements

Request an App Review

Are you a principal and want to request a particulate software application for review?  Click below to begin the process.

Miami-Dade County Public Schools is committed to protecting the privacy of student data.

When M-DCPS uses third-party instructional applications, the District takes steps to ensure that student data is used only for educational purposes and is not shared with third parties without District authorization or, in some cases,  parental consent.

M-DCPS has a comprehensive student data privacy policy that outlines our commitment to protecting student data. This policy includes requirements for third-party instructional applications, such as:

  • The application must have a privacy policy that is consistent with M-DCPS’s policy.
  • The application must not collect or share student data .
  • The application must be secure and protect student data from unauthorized access.

The District is committed to providing students with the best possible education, and believe that third-party instructional applications can play a valuable role in this. However, the District also understands the importance of protecting student data privacy. M-DCPS will continue to take steps to ensure that student data is used only for educational purposes in a manner that aligns with Federal, State, and Local laws.

Laws ParentsStudentsTeachersAdministrators Should Know

Family Educational Rights and Privacy Act (FERPA)

Family Educational Rights and Privacy Act (FERPA) governs information in a student’s education record, restricting access and use of student information.

  • Generally prohibits districts from disclosing students’ education records without written parent or eligible student consent.
  • “Education records” are broadly defined to include any records, files, or documents maintained by a school district that contain personally identifiable information on students.
  • Grants parents and guardians the right to inspect and review education records; request that a school amend the student’s records; consent in writing to the disclosure of personally identifiable information from the student’s records, subject to certain enumerated exceptions.

20 U.S.C. § 1232g; 34 C.F.R. Part 99.

Children’s Online Privacy Protection Act (COPPA)

Children’s Online Privacy Protection Act (COPPA) restricts the collection of personal information from children under 13 by companies operating websites, games, mobile applications, and digital services that are directed to children or that collect personal information from individuals known to be children.

  • COPPA requires companies to have a clear privacy policy, provide direct notice to parents, and obtain parental consent before collecting information from children under 13.

P.L. 105-277; 15 U.S.C. § 6501 et seq.; 16 C.F.R. part 312.

Children’s Internet Protection Act (CIPA)

Children’s Internet Protection Act (CIPA) imposes certain requirements on schools that utilize the federal E-Rate program to receive discounts for internet access and other technology services, or that receive federal grants for other technology expenses.

  • Requires that districts adopt an internet safety policy that includes protection measures to block or filter internet access to visual depictions that are obscene, child pornography, or harmful to minors.
  • School districts must monitor the online activities of children and educate children about appropriate online behavior, including interacting with other individuals on social networking websites and cyber bullying awareness and response.

47 U.S.C. §254(h); 47 C.F.R. §54.520

Florida Administrative Code 6A-1.0955 Education Records

School boards must adopt policies for educational records that include provisions for disclosure of personally identifiable information (PII) where prior written consent of the parent or eligible student is not required, and provisions for disclosure of PII where prior written consent is required.

  • School boards and charter school governing boards must adopt policies that provide for review and approval of any online educational service that students or their parents are required to use as part of a school activity. These policies must include review of the online educational service’s terms of service and privacy policy to ensure compliance with state and federal privacy laws, designation of a person or persons responsible for the review and approval of online educational services, procedures for notifying parents and eligible students if student PII will be collected by the online educational service, and procedures for notifying parents and eligible students of information that will be collected, how it will be used, when and how it will be destroyed, and the terms of re-disclosure, if any.
  • School districts and charter schools must execute contracts or agreements with third-party vendors or third-party service providers that protect the privacy of education records and student PII contained therein. These agreements must require compliance with FERPA, COPPA, and Section 1002.22, F.S., ensure that only the PII necessary for the service being provided will be disclosed to the third party, and prohibit disclosure or re-disclosure of student PII unless one of the conditions set forth in the agreement has been met.

6A-1.0955 Education Records

Board Policies